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-November
6, 2003 Executive Committee meeting
-June
28, 2003 Business Meeting
-June
26, 2003 Executive Committee meeting
-April
10, 2003 Executive Committee meeting
North Carolina City and County Management
Association
Executive Committee Meeting Minutes
Thursday,
November 6, 2003
10:00 a.m.
Board Room (2nd Floor)
Albert Coates Local Government Center – Raleigh
The
meeting was called to order by President Jim
Hipp at 10:10 a.m. The following members
participated in the meeting:
Executive Committee
Jim Hipp, President
Jerry Ayscue, Immediate Past President
Ed Kitchen, 1st Vice President
Neil Emory, 2nd Vice President
Charles Penny, Secretary/Treasurer
Joe Durham, Director
Michael Morgan, Director
Carolyn Titus, Director
Members
Lee Galloway
Carolyn Carter
Pete Connet
Brian Hiatt (via teleconference)
Staff
Charles Archer, Secretariat
Bill Rivenbark, IOG
Carl Stenberg, IOG
Approval of Minutes
Motion was made by Charles Penny, seconded by
Joe Durham to approve the minutes of the June
26, 2003 Executive Committee Meeting as
submitted. The minutes were unanimously
approved.
Financial Report
Charles Archer, Secretariat, presented the
financial report, a copy of which is attached
for reference. No action was taken.
Audit Report
Neil
Emory presented the Audit Report for FY 2002-03,
which was distributed to all present. Following
a brief discussion, a motion was made by Neil
Emory, seconded by Charles Penny to accept the
Audit Report as presented. Motion was carried.
ICMA Report
Carolyn Carter gave a report on the ICMA meeting
she attended in July 2003. She outlined ICMA’s
2004 work plan which include: a “next
generation’ public awareness campaign; continued
development of the volunteer credentialing
program; a constitutional amendment proposing a
president-elect position; a model employment
agreement task force; and a local government
fellowship pilot program.
President Hipp made special note of Ms. Carter’s
retirement, thanking her for the many
contributions to ICMA and NCCCMA.
Range Riders Report
Charles Archer gave an update on Range Rider
activities in Cy Brooks’ absence. He reported
that John Whitehurst is acting as Interim Town
Manager in Kitty Hawk. He expects the Range
Riders and Membership Support Sub-Committee will
be very busy in response to the recent municipal
elections.
2003-04 Committee Work Plans
Charles Archer gave an overview of the revised
committee structure (attached), and opened the
floor for discussion. Charles Penny expressed
concern about diversity on the various
committees and called for ways to increase
minority participation. Mr. Penny suggested
that the Strengthening Partnerships or the BSAM
committee could handle the task. Ed Kitchen
suggested that an ad hoc committee be formed to
address advocacy/legislative issues.
Committee Reports
Advocate for Excellence in Local Government.
Brian Hiatt, Vice Chair of the AELG Committee
presented a report via conference call
(attached). Mr. Hiatt also reported the
Council/Manager Subcommittee Chair position is
now vacant.
Build and Sustain an Active Membership.
Pete Connet, BSAM Chair, will address the
diversity issued raised by Charles Penny, and
will correspond with him via email. President
Hipp reported on discussions he had with other
state managers’ association presidents about the
Association’s Membership Support program.
NCCCMA is a “model” in that other associations
do not have a membership support program in
place.
Provide/Promote Professional & Personal
Development. Lee Galloway, Program
Subcommittee Chair, reported good attendance at
the committee’s first meeting. Mr. Galloway
would like the membership to commemorate the
Association’s 40th anniversary at the
Winter Conference, including 1964 anecdotes from
life members, and inviting past presidents to
attend.
Strengthening Partnerships. Kay Thompson
submitted a report in absentia (attached).
President Hipp introduced Mr. Carl Stenberg, who
succeeded Kirk Jenne as IOG liaison to NCCCMA.
Mr. Stenberg has met with several individuals
across the state to discuss leadership programs
and what IOG can do to serve managers. Mr.
Stenberg asked for assistance in identifying
managers interested in professional
development. Carolyn Carter will be working
with Mr. Stenberg on a task force/steering
committee.
Old Business
Jeff Morse’s request from June 26, 2003 meeting.
President Hipp presented a letter from Martha
Perego of ICMA addressing Mr. Morse’s request
(attached). Jeff Morse will resign membership
with ICMA and NCCCMA due to ethic issues
surrounding his desire to seek an elected
office.
New Business
President Hipp announced that Tom Lundy wants to
run for ICMA President. President Hipp
requested a motion to for NCCCMA to endorse Mr.
Lundy’s candidacy. Upon a motion by Ed
Kitchen, seconded by Charles Penny and Michael
Morgan, the Executive Committee unanimously
approved to endorse Mr. Lundy’s run for ICMA
President.
NCCCMA Website Update & The Administrator.
Charles Archer reported that Doug Hewett’s has
been promoted to Assistant to the City Manager
in Wilmington, and his additional duties
preclude him from writing The Administrator
any longer. Mr. Archer submitted a proposal for
the website and newsletter (attached). Matt
Lail will do the newsletter in an electronic
format monthly. Upon a motion from Charles
Penny, seconded by Jerry Ayscue, the proposal
for the website and newsletter projects was
unanimously approved.
The
School for Newly Elected Officials has been
retooled. Beginning in January 2004, the
sessions will be more interactive, bringing in
managers and seasoned elected officials to
speak. NCLM would like the NCCCMA to co-sponsor
the sessions due to IOG budget constraints.
Charles Penny moved to appropriate funds for
two years at $5,000 per year.
The
next NCCCMA Executive Committee meeting is noon
on Wednesday, February 4, 2004 in Chapel Hill at
the Friday Center. Future meeting dates
include: Thursday, April 1, 2004; Thursday,
August 5, 2004; and Thursday, November 4, 2004.
President Hipp proposed that either Sonja
Lowenthal or Flo ?? serve the remaining term on
the Executive Committee vacated by Bing Roegnick.
The meeting was adjourned at 2:00pm.
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NCCCMA
Business meeting minutes
Saturday, June 28, 2003 @7:30am
Providence Ballroom II, Weston Hotel
City of Charlotte/Mecklenburg County
President Jerry Ayscue opened the Business
Meeting and welcomed those in attendance and
recognized first time attendees.
Minutes
Motion was made by Ben Shivar, seconded by
Charles Penny to approve the minutes of the
February 6, 2003 Business Meeting. The minutes
were unanimously approved.
FY 2003-04 Budget and Financial Report
In
the absence of the Budget and Finance Committee
Chair Charles Pittman, Charles Archer,
Secretariat, presented the proposed budget for
fiscal year 2003-04 as recommended by the Budget
and Finance Committee and Executive Committee.
Following a presentation of the proposed budget,
a motion was made by Steve Raper, seconded by
Dee Freeman, and was approved to adopt the
budget for fiscal year 2003-04 as presented.
NCLM Board of Directors Nominees to Represent
the Association
President Ayscue put forward the following
names: Lee Galloway as first choice for Western
North Carolina representative; Rick Beasley as
alternate. A motion was made by Charles Penny,
seconded by Jim Hipp, and was unanimously
approved to accept this recommendation as
submitted.
Strategic Plan Adoption
President Ayscue gave an overview of the
Strategic Plan and the process of its
preparation. Following a brief discussion, a
motion was made by Bill Stuart, seconded by Dee
Freeman, and unanimously approved the Strategic
Plan for the NCCCMA as presented.
2003 ICMA Conference Report—Doug Bean
Doug
Bean stated that 135 volunteer were lined up to
support the running of the conference that is
scheduled to take place in Charlotte in
September 2003. The Host Committee raised over
$200,000 to enhance the social activities of the
ICMA Conference. Mr. Bean thanked everyone for
their hard work up to this point and is looking
forward to a successful conference in September.
ICMA Board Report—Carolyn Carter
Ms.
Carter stated that this is her last business
meeting that she will be on the ICMA Board.
Dave Cling of Hamilton County, Ohio will be the
new president. The ICMA budget for 2004
included the elimination of 10 ½ fulltime
equivalent positions being eliminated. This is
mainly due to a reduction in grant funds that
ICMA had been receiving. Ms. Carter indicated
that the ICMA Board priorities for 2004 would be
public awareness and the credentials program.
She also mentioned that Catawba County Manager
Tom Lundy is chairing the Finance Task Force
that includes 38 members who will be making
recommendation on financing the operations of
ICMA. At this time, with the assistance of
Martha Perego of ICMA staff, Ms. Carter
recognized 26 managers in North Carolina that
have completed the voluntary credentialing
program, and presented them lapel pins.
Committee Reports
Communications—Ted Voorhees
Mr.
Voorhees stated that a new website would be
prepared within the next year for the
Association. He noted a new logo and lapel pin
has been developed, and plans were to take
The Administrator newsletter to an
electronic version in the upcoming year.
Protocol—Dee Freeman
Mr.
Freeman stated that the committee had completed,
and its preparation report had been submitted
and approved by the Executive Committee. Mr.
Freeman asked for approval of the Protocol
Committee report to be known as the North
Carolina City and County Management Association
Officers’ Manual. A motion was made by Dee
Freeman, seconded by Bob Morgan to approve the
report as submitted by the committee. Upon
being put to a vote, the motion was approved
Program—Lee Galloway
Mr.
Galloway recognized Penny Cummings, Bill
Rivenbark, Rebecca Troutman, Madeleine Henley
and Tony Wilder for his work with sponsorship.
Mr. Galloway indicated that the program
committee had worked hard to relate to programs
that were presented and both the winter and
summer conferences to the ICMA credentialing
program.
Membership Support—Mike Dula
Mr.
Dula presented the Assistant Manager of the Year
Award to Mr. Jerry Yarborough of the City of
High Point a plaque and $100 check.
Civic Education—Bob Morgan
Mr.
Morgan recognized Jan Boyette, Civic Education
Coordinator and thanked her for her hard work.
Ms. Boyette stated that the Teachers’ Seminar
will be coming up the following month in July.
Also the Civic Education Committee will be
having a booth at the ICMA Conference to
showcase the Civic Education Project as one of
the leaders in the United States
Range Rider—John Whitehurst
Mr.
Whitehurst indicated that the four Range Riders
continue to work with managers as needed across
the State. He encouraged all members to contact
the Range Riders when the need arose.
Life Member Presentation
President Ayscue recognized Mr. Bob Shepard,
retired Executive Director of the Land-of-Sky
Council of Government, and presented him with
lifetime membership, a Carolina Cup and lapel
pin, and thanked him for his contribution to the
NCCCMA over his long and distinguished career.
President’s Remark
President Ayscue indicated that his year as
President had been an honor, and that much has
been accomplished during his term, although he
could not take credit for it all since a lot of
the work took place during prior
administrations. Mr. Ayscue cited the following
accomplishments of the NCCCMA: The Civic
Education textbook, completion of the
Association’s first Strategic Plan, fundraising
and preparation to host the ICMA Annual
Conference in Charlotte/Mecklenburg County in
September 2003, the preparation of the Officers’
Manual—the documents, protocol and procedures of
the Association, the promotion of the ICMA
volunteer credentialing program and the number
of credentialed managers in North Carolina. Mr.
Ayscue also recognized the Civic Education
Committee for its hard work in promoting civic
education, raising money on behalf of that
effort. In addition, Mr. Ayscue complimented
the Association membership for its generous
support of the Jake Wicker Classroom in honor
and memory of Mr. Jake Wicker, retired faculty
member at the Institute of Government. Also,
Mr. Ayscue thanked the sponsors for the
conferences.
At
the conclusion of Mr. Ayscue’s remarks, he
presented all the committee chairs with a plaque
as an expression of his appreciation for their
support and hard work during 2002-2003.
Golf Awards
Jim
Hipp presented golf awards. Closest to the pen
for #5 went to Jeff Morse, the low gross score
went to Jeff Morse, closest to the pen to Ben
Chewing, and the longest drive to Ken Titus.
Installation of Officers
Carolyn Carter, ICMA Southeast Regional Vice
President administered the Oath of Office to the
officers for 2003-04. Those officers are:
President—James H. Hipp, City Manager of Lenior;
Immediate Past President—Jerry L. Ayscue, Vance
County Manager; First Vice President—J. Edward
Kitchen, City Manager of Greensboro; Second Vice
President Neil Emory, Harnett County Manager;
and Secretary/Treasurer—Charles Penny, Assistant
City Manager of Rocky Mount. Director with
terms expiring June 2004 are: Sam Noble, Town
Manager of Tarboro; Bing Roenigk, Assistant Town
Manager of Carrboro; and Jim Westbrook, City
Manager of Asheville. Director with terms
expiring June 2005 are: Joe Durham, Wake County
Deputy Manager; Carolyn Titus, Durham County
Deputy Manager; and Michael Morgan, Town Manager
of Weaverville.
Recognition of outgoing Officers and Directors
Newly elected President Jim Hipp recognized all
the outgoing officers and directors, in
particular Jerry Ayscue, outgoing president
presented each with an acrylic award and thanked
them for their service and support the continued
growth of the NCCCMA
Committee Assignments for 2003-04
President Hipp indicated that he restructured
the committees in collaboration with the
Executive Committee with the intent of
structuring the committees around the
implementation of the Strategic Plan. There
will be four standing committees with 25 members
each. Each of the standing committees will have
at least 3 subcommittees. The charge was to
work in the various areas of the strategic plan
in developing the recommended actions and policy
to pursue the strategic plan of the Association.
At
the conclusion of President Hipp’s the Business
Meeting was adjourned.
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NCCCMA Executive Committee Minutes
Thursday, June 26, 2003 at 11:00 am
Brevard Room at the Westin Hotel
City of Charlotte, Mecklenburg County, NC
President Jerry Ayscue called the meeting to
order at 11:00am. The following members
participated in the meeting:
Executive Committee:
Jerry Ayscue, President
Jim Hipp, 1st vice president
Webb Fuller, Immediate Past President
Ben Shivar, Secretary/Treasurer
Ed Kitchen
David Cooke
Lee Galloway
Sam Noble
Members
Jeff Morse
Doug Bean
Dee Freeman
Tom Lundy
Mary Ann Hinshaw
Bob Morgan
Carolyn Carter
Neil Emory
Joe Durham
Carolyn Titus
Michael Morgan
Cy Brooks
Staff
Charles Archer, Secretariat
Rebecca Troutman, NCACC
Bill Rivenbark, IOG
Martha Perego, ICMA
President Ayscue recognized
ncccma member Jeff Morse, Manager of Valdese. Mr. Morse
stated that he’s seeking the advice of the
Executive Committee. He’s a 23-year member of
ICMA and the NCCCMA and is close to retirement
with 30 years of service. Mr. Morse stated he’s
been approached about running for the NC State
House of Representatives that is opening up in
the 2004 elections. He also stated that his
city council is encouraging him to run, and will
allow him to continue to work while he campaigns
during off-hours. Mr. Morse was concerned that
this was a violation of Tenet #7 of the ICMA
Code of Ethics, and that he was considering the
following options:
1.
Resigning from both the ICMA and NCCCMA during
the campaign
2.
A
leave of absence from his job as city manager of
Valdese with pay during the campaign
3.
A
leave of absence without pay during the campaign
Following a lengthy discussion, Webb Fuller
asked Mr. Morse to put his request in writing.
President Ayscue asked Mr. Morse when he’d like
a response, and Mr. Morse responded within two
to three months. No action was taken. The
Board will consider and discuss Mr. Morse’s
request at a later date.
Financial Report
President Ayscue recognized Charles Archer,
Secretariat for a financial report, a copy of
which is attached for reference. No
action was taken.
NCLM Board Nominations
President Ayscue noted that Lee Galloway’s term
representing the Association on the League Board
expires in October. Mr. Galloway is eligible to
serve for an additional term and is willing to
do so. It was the consensus of the Executive
Committee. to support Mr. Galloway in serving an
additional term on the Board of Directors for
the NCLM.
The
Executive Committee discussed the need for an
alternate to serve on the NCLM Board of
Directors in the event that Lee Galloway cannot
serve. A motion was made by Webb Fuller,
seconded by Sam Noble, and approved to nominate
Rick Beasley, City Manager of Conover to serve
as an alternate for the Western North Carolina
representative on the NCLM Board of Directors.
ICMA Conference Report
President Ayscue recognized Doug Bean, Chairman
of the Host Committee for a report on the ICMA
Conference in Charlotte, Mecklenberg County.
Mr. Bean reported that the host committee has
raised $200,000 to support the activities at the
ICMA Conference in Charlotte in September 2003.
The NCCCMA is a host for this event. Thanks to
the hard work and contributions of the
association, the Host Committee was able to meet
its fundraising goal. The Executive Committee
discussed the possibility of jointly hosting a
reception on Tuesday night of the ICMA
Conference in Charlotte at the Marriott. The
reception would be for the volunteers that
worked on behalf of the Host Committee at the
conference as well as all the members of the
NCCCMA. Following a discussion of this matter,
a motion was made Jim Hipp, seconded by Joe
Durham, and was approved to co-sponsor a
reception with the host committee at the ICMA
conference as discussed above.
Mr.
Joe Durham, Coordinator for the ICMA Conference
Volunteers stated that a handbook with
assignments would be provided for all volunteers
at the ICMA conference. They’ve yet to decide
what gift would be given to volunteers, and the
training would be conducted for all the
volunteers during the NCCCMA conference in
Charlotte on Saturday morning.
The
Executive Committee discussed efforts to
increase attendance for managers within North
Carolina to attend this Conference. ICMA is
offering incentives for managers attending their
first ICMA conference as well as managers from
the SE region.
ICMA Report
President Ayscue recognized Carolyn Carter, ICMA
Board Member, representing North Carolina and
the other southeastern states. Ms. Carter
stated ICMA had to reduce 10 ½ full-time
equivalents to balance its budget. ICMA is facing some budget constraints, and are looking at some
alternative ways of financing the Association.
Tom Lundy, Catawba County Manager, was Chairman
of the task force on ICMA financing, and is in
the process of developing recommendations for
the ICMA Board to consider. Ms. Carter also
stated that ICMA was well on their way to
implementing the strategic plan for the
Association that was adopted a couple of years
ago.
Old Business
Charles Archer reported that the Association
lapel pins have been received, and that a
complimentary lapel pin will be sent to all
members of the NCCCMA on July 1st
along with a memo from incoming president Jim
Hipp. Charles Archer also stated that the
Association had received several donations
honoring the memory of Dr. Matt Williamson,
Professor of Political Science at Appalachian
State University who recently passed away.
These funds will be used to support the Dr. Matt
Williamson MPA scholarship funded by the
association each year.
Committee Reports
Retirement—Neil Emory
Mr.
Emory reported that the Retirement Committee is
working with the League and the County
Commissioners Association on legislation to
enhance the benefits for the local government
employees retirement system. Bills had been
introduced, sponsored by Representatives
Crawford and Owens. Those bills are currently
pending in committee.
Strategic Planning—Tom Lundy
Mr.
Lundy reported that no comments have been
received on the draft proposed strategic plan.
The plan will be featured during the conference
as an additional opportunity for feedback.
Implementation of the plan will begin assuming
its adoption at the business meeting during the
summer conference.
Protocol—Dee Freeman
Committee Chair Dee Freeman provided a copy of
the draft NCCCMA Officers’ Manual dated June 26,
2003 along with a cover memo outlining the
process the committee used. Mr. Freeman
stressed to the executive committee the need to
continuously review and update this document to
keep it current in order to maintain its
effectiveness and forward for future boards and
leadership of the association. Following
discussion, a motion was made by Joe
Durham, seconded by Ben Shivar and passed to
accept the Protocol Committee Report and the
adoption of the Officers’ Manual as presented.
Program—Lee Galloway
Lee
Galloway stated that sponsorships for the Summer
Conference had exceeded expectations and
budget. He felt the program committee has
developed a good program for the summer
conference. Planning for the winter conference
will begin later this summer.
Civic Education—Bob Morgan
Bob
Morgan, Civic Education Chair stated that the
textbook project had been completed and the
committee was beginning to refocus on future
efforts. Mr. Morgan also recommended the
renewal of the contract with Jan Boyette to
serve as staff coordinator for the Civic
Education Committee. A copy of the contract was
distributed in the agenda packet. Following a
brief discussion, a motion was made by Jim
Hipp, seconded by David Cooke and passed to
approve the contract for the fiscal 2003-2004
with Jan Boyette to serve as Civic Education
Coordinator.
Range Riders—Cy Brooks
Lead
Range Rider Cy Brooks stated that Wayne Deal was
the most recent Range Rider added to the four
Range Riders serving North Carolina. The Range
Riders are scheduled to meet following the
Executive Committee meeting on August 21, 2003.
Service
Agreement with Institute of Government
Mr.
Bill Rivenbark and Mr. Mike Smith, Dean of the
School of Government and the Institute of
Government presented a service agreement between
the IOG and NCCCMA. Following a brief
discussion, a motion was made by Ed
Kitchen, seconded by Ben Shivar, to approve the
Service Agreement as presented.
Committee Assignments—Jim Hipp, 1st
Vice President
Mr.
Hipp stated that he had been working to
restructure the committees’ organization to be
consistent with the proposed Strategic Plan.
There will be four (4) standing committees with
at least three (3) subcommittees each. The four
standing committees will be consistent with the
four main goals of the proposed Strategic Plan
for the Association. The committee
responsibilities will be directed toward
implementing the Strategic Plan assuming its
adoption at the business meeting on Saturday.
Mr. Hipp asked for approval of the Executive
Committee to reorganize the committee structure
of the NCCCMA. Following a brief discussion
a motion was made by Jim Hipp, seconded by
David Cooke to approve the re-organizational
structure of the committees for the NCCCMA.
New Business
President Ayscue recognized Mr. Mike Smith, Dean
of the School of Government. Mr. Smith reported
that the School of Government has hired Mr. Carl
Stenberg, who will be starting in mid-August.
Mr. Stenberg will be working to some degree with
the NCCCMA. Mr. Smith is looking forward to
getting Mr. Stenberg involved with the
Association. He also stated that Mr. Jonathan
Morgan had been hire to work on economic
development and will have an opportunity to work
with the NCCCMA as well. Also, Willow Jacobson
has been hired as a HR Specialist at the School
of Government/Institute of Government.
Mr.
Smith also reported on the untimely death of
Jake Wicker, retired professor of public law at
the School of Government. Mr. Wicker had a
tremendous impact on the NCCCMA as well as local
governments across North Carolina for many
years. Following a brief discussion about the
contributions of Jake Wicker to the NCCCMA and
the local governments, a motion was made
by Jim Hipp, seconded by Ed Kitchen, and
approved to appropriate an additional $5,000
each in fiscal year ’05-’06 and ’06-’07, for a
total contribution of $25,000 over a five-year
period to the Jake Wicker Classroom located in
the Institute of Government facility, the School
of Government, University of North Carolina at
Chapel Hill.
There being no further business, the meeting was
adjourned.
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Executive Committee Meeting
Thursday, April 10, 2003
Albert Coates Local Government Center
Raleigh, North Carolina
President Jerry Ayscue called the meeting to
order at 10:15am. The following members
participated in the meeting:
Executive Committee:
Jerry Ayscue, President
Jim Hipp, 1st Vice President
Webb Fuller, Immediate Past President
Lee Galloway, Director
Sam Noble, Director
Bing Roenigk, Director (via conference call)
Members:
John Whitehurst
Richard Slozak
Ted Voorhees
Carolyn Carter
Staff:
Charles Archer, Secretariat/NCLM
Asheena McMillan, NCLM
Madeleine Henley, NCLM
Rebecca Troutman, NCACC
Financial Report
President Ayscue recognized Charles Archer,
Secretariat, for a Financial Report. Mr. Archer
referred to a balance sheet and financial
statement incorporated into the agenda packet
(attached).
ICMA Report
Carolyn Carter reported on a business meeting
she attended concerning the volunteer manager
credentialing program. For a $50.00 online or
$100 mail-in application fee, plus an additional
$65, successful candidates in the program will
receive Applied Knowledge certification. She
added that the application fee would be waived
if an individual applied before July 1, 2003.
Approximately ten managers from North Carolina
are expected to submit a credentialing plan by
May 1, 2003. Ms. Carter encouraged involvement
in the credentialing process.
Those interested in obtaining information on the
“It’s No Small Chore” tool kit/public awareness
campaign may call 800.745.8780 to get a free
packet containing brochures, regional media
spots and other useful items. Jim Hipp advised
that there would be a session at the Summer
Conference addressing the public awareness
campaign, with particular emphasis on engaging
younger people (graduate students, for example)
in the campaign.
ICMA Conference
An
email notice regarding the Charlotte
Conference’s Housing Forum will be forwarded.
Pre-registration information will be available
in both the ICMA newsletter and on the website.
Jim
Hipp reported that the Summer Conference
Committee would meet on May 15, 2003 in
Charlotte. The Host Committee has raised nearly
$195,000 of the $200,000 need for social
activities for the ICMA Conference in
September. Approximately 3,500-4,000 attendees
are expected for the ICMA Conference.
New Business
Charles Archer gave a status report on the ICMA
Annual Conference functions. The Host Committee
budget will cover the reception and recognition
of the more than 125 volunteers expected for the
event. Jim Hipp and Lee Galloway recommended
expanding the hospitality suite as a replacement
for the NC State Association reception for
volunteers, as well as extending the hours for
which the suite will be available. Mr. Archer
highlighted new budget expenditures, including a
$5,000 commitment to the Jake Wicker classroom
and an additional $1,800 scholarship for the new
MPA program at UNC-Wilmington.
January 5, 2003 Minutes
A
motion was made by Jim Hipp and seconded by Sam
Noble to approve the minutes as presented. The
motion passed.
Service
Agreement between NCLM and NCCCMA
A
motion was made by Lee Galloway and seconded by
Sam Noble to approve of service agreement for FY
2003-04. The motion passed.
Committee Reports
Ø
Communications. Ted Voorhees was recognized
for a report of the Communication Committee.
(Please see attached). Contained therein is a
recommendation to discontinue publication of
The Administrator as a print medium, instead
creating an online version. The committee also
recommends hiring a web content manager.
President Ayscue requested a refinement of all
website issues and for a proposal to be
submitted at the Summer Conference.
Ø
Strategic Planning. Rebecca Troutman
stressed the need for discussion regarding
implementation of the strategic plan. (Attached
is a draft of proposed strategic plan). Charles
Archer recommended a presentation of the
Association’s mission statement, core values and
goals in June. Ms. Troutman will send out a
draft of the plan with the Summer Conference
packets to generate feedback from the
membership.
Ø
Environmental Standards. Richard Slozak
reported on a meeting of the Environmental
Standards Committee on March 31, 2003. The
Committee discussed SB 322—Interconnection of
Public Water Systems, possible reintroduction a
clean air bill, new environmental standards
addressing mercury and bio-solids, and Phase II
stormwater regulations. (Report attached).
Range Rider Report
John
Whitehurst reported on three (3) Managers in
Transition since the last executive committee
meeting.
New Business
NCLM Annual Conference Session. Madeleine
Henley will be leading a session at the NCLM
Annual Conference regarding the relationship
between managers and elected officials. Ms.
Henley asked if the NCCCMA would co-sponsor
(non-monetarily) marketing support for the
session and provide nominees to sit on a panel.
There was consensus among those present for the
NCCCMA to act as a co-sponsor for the session.
ICMA 2004 Conference Planning Committee
Appointment. Doug Spell and Jim Hipp
expressed interest in appointment to this
committee. The deadline for nominees is late
April 2003.
NCCCMA Lapel Pins. Charles Archer presented
low and high quotes for the production of NCCCMA
member lapel pins. The consensus of the
committee was to direct Mr. Archer to order the
lower priced pins from ALACAM, which will be
distributed free of charge to current
Association members, and to set the selling
price for additional pins to members and others
at $3.00.
IOG position. The Institute of Government
will begin candidate interviews this upcoming
Thursday and would like two to three managers to
participate. Charles Archer was directed to
find volunteers.
There being no further business, the meeting was
adjourned.
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