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-Thursday,
November 7, 2007 Executive Committee meeting
(via conference call)
The meeting was called to order by President Charles Penny. The following members participated in the meeting.
Executive Committee
Others Approval of Minutes A motion was made by Kyle Sonnenberg, seconded by Randy McCaslin, and unanimously carried to approve the April 5, 2007 meeting minutes of the Executive Committee. Financial Report – Charles Archer Charles Archer, Secretariat, presented the financial report, copy attached. No action was taken. ICMA Vice President Nominations Tom Lundy, Catawba County manager and former President of ICMA informed the Executive Committee that it was North Carolina’s turn in the informal rotation agreement among the southeast states to nominate someone to hopefully serve as Vice President on the ICMA Board of Directors representing the southeast. Candidates will be interviewed during the annual ICMA conference in Pittsburgh in 2007 and, if elected, take office at the 2008 conference in Richmond, VA. Mr. Lundy stated the ICMA nominating committee will be expecting more than one nominee, preferably two to three, representing the diversity of the country’s population. Mr. Lundy encouraged the Executive Committee to consider nominees that could eventually run for ICMA President in 5 years or so. FY 07-08 Civic Education Project Contract Lee Worsley provided handouts for a proposed fund raising strategy and Local Government Seminar. Mr. Worsley gave an overview of the proposed increase in the contract for FY 07-08 to accommodate offering more Local Government Seminars for teachers. A brief discussion followed regarding the need to increase revenues for the Civic Education Project to sustain it beyond its current capacity. FY 07-08 Budget Proposal A motion was made by Kyle Sonnenberg, seconded by Lee Worsley, and unanimously carried to approve the FY 07-08 Civic Education Project Contract as presented and the FY 07-08 budget as presented with one amendment to increase the fund balance revenue line by $500.00 and increase the ICMA Endowment Fund expense line by $500.00. NCLM Board Member Nominations A motion was made by Kyle Sonnenberg, seconded by Randy McCaslin, and unanimously carried to nominate Rick Howell to serve an additional two year term on the NCLM Board of Directors with the term expiring in October 2009 and Scott Hildebran to serve as the western alternate. School of Government Service Agreement A motion was made by Kyle Sonnenberg, seconded by Sterling Cheatham, and unanimously carried to approve the FY 07-08 Service Agreement with the School of Government as presented. NCLM Service Agreement A motion was made by Kyle Sonnenberg, seconded by Randy McCaslin, and unanimously carried to approve the FY 07-08 Service Agreement with NCLM as presented. The Administrator Memorandum of Understanding (MOU) A motion was made by Kyle Sonnenberg, seconded by Lee Worsley, and unanimously carried to approve The Administrator MOU with Matt Lail as presented. FY 07-08 Committee Assignments In-coming President Randy McCaslin shared his intentions to finalize the committee appointments for FY 07-08 in the coming weeks. Mr. McCaslin indicated he will continue to encourage members to volunteer for at least two weeks following the summer conference. 2008 Summer Conference Location Patrice Roesler presented options for the 2008 summer conference to be held in Asheville/Buncombe County. The two options were the Renaissance Hotel and the Crowne Plaza. Following a brief discussion, a motion was made by Randy McCaslin, seconded by Carl Dean, and unanimously carried to accept the proposal to go to the Crowne Plaza June 18 – 21, 2008. 2009 Summer Conference Location Charles Archer presented options for the 2009 summer conference to be held in either New Bern/Craven County or Wrightsville Beach/New Hanover County. Following a brief discussion a motion was made by Randy McCaslin, seconded by Carl Dean, and unanimously carried to accept the proposal for the New Bern Riverfront Convention Center & Sheraton Hotel for June 25 – 27, 2009. President’s Remarks Charles Penny shared information regarding a survey being conducted by the University of Kansas and working housing project being funded by the Community Development Corporations Association. Closed Session Minutes A motion was made by Randy McCaslin, seconded by Kyle Sonnenberg, and unanimously carried to approve the minutes of the April 5, 2007 closed session. The meeting was adjourned by Charles Penny. The meeting was called to order by President Charles Penny. The following members participated in the meeting.
Executive
Committee
Others Approval of Minutes Charles Penny recommended a correction under the “Emergency Management Proposal” to state: “A question was made by Charles Penny that if the League & County Commissioners could do this without the Executive Committee.” A motion was made by Kyle Sonnenberg, seconded by Randy McCaslin, to change the minutes as written above and unanimously carried to approve the February 7, 2007 meeting minutes of the Executive Committee. Financial Report – Charles Archer Charles Archer, Secretariat, presented the financial report, copy attached. There being no questions, a motion was made by Kyle Sonnenberg, seconded by Joe Huffman, and unanimously carried to accept the report as submitted. Professional Conduct Committee Appointments – Charles Penny The following individuals were appointed to the Professional Conduct Committee: Randy McCaslin, David Cooke, Sterling Cheatham, Lee Worsley, Wanda Greene and Bob Boyette. FY 07-08 Budget Guidance – Charles Archer Charles Archer presented an overview of the 06-07 current budget. No comments were received. Charles Archer was directed to prepare the 07-08 budget. No motion needed. Committee Reports Program Committee – Charles Archer Charles Archer gave an overview to the 2007 summer conference. The conference registration will be sent out by end of April. No Action Other Reports – Carl Stenberg Carl Stenberg stated that the process of the 2007 PELA Program scheduled for July 30 – August 2 and August 20th through August 24th under the revised format is well underway. A reminder will be sent to managers asking to identify candidates and will also be added to the Listserv. Emergency Management Proposal – Charles Penny After a brief discussion: A motion was made by Randy McCaslin to appoint representatives as needed to the committee on emergency management issues, seconded by Kyle Sonnenberg, and unanimously accepted. Meeting adjourned by Charles Penny at 9:45 am. The meeting was called to order by President Charles Penny. The following members participated in the meeting.
Executive
Committee
Others Approval of Minutes A motion was made by Randy McCaslin, seconded by Kyle Sonnenberg, and unanimously carried to approve the minutes of the November 1, 2006 meeting of the Executive Committee. A motion was made by Randy McCaslin, seconded by Kyle Sonnenberg, and unanimously carried to approve the minutes of the January 11, 2007 meeting of the Executive Committee. Financial Report – Charles Archer Charles Archer, Secretariat, presented the financial report, copy attached. Archer states that the budget overall is in very good shape. There is $34,000 revenue over expenses. Budget is within $400 in meeting the revenue projection for membership dues. Mentioned that the bulk of the funds in the budget are associated with the winter and summer conference and will be seen in future financial reports. Sponsorship raised for the winter conference is over $35,000, the most ever, thanks to Andrea Surratt and Tony Wilder. The conference has 41 sponsors which made a huge difference to the budget; it helps keep the dues down and support the scholarships and other initiatives that the committee wished to pursue. Investment income is up because fund balance has grown to a very comfortable position. Investment has been made in CD’s rather just keeping it in a money market account. The CD’s are 6 months, so still fairly liquid. On the expense side, most of the expenditures are associated with the two conferences with the other expense on MPA scholarships, nine of ten were awarded. One of the schools did not nominate someone. A motion was made by Lee Worsley, seconded by Kyle Sonnenberg, and unanimously carried to accept the report as submitted. Public Executive Leadership Academy – Carl Stenberg Carl Stenberg states the program has been evaluated each year and the evaluation for the year 2006 is underway and almost complete, a report will be sent to the members of the Executive Committee. So far the news has been good from the 2005 – 2006 participants. The program has been beneficial to them. Evaluations have been positive. One concern is the low number of applications. First few years there were approximately 30 applications for 25 slots. This has caused concern. One of the answers was the design of the program that was spread out over the 7 months. Two of those sessions were during budget season. Many managers were leaving session because of this, so for this 3rd year they will try a different design. Though it is going to take about 5 years to get this right they are going to try for the 3rd year to experiment with a residential program. A draft of a program was created that will really concentrate PELA over two one week periods and separated by a couple of weeks where the managers and assistant managers can go back to the office and use practical applications. No motion was needed. Committee Reports Civic Education Committee – Lee Worsley Lee Worsley reported it has been a good year for the Civic Education Committee. In the beginning of the spring of 2006, this association began contracting with the North Carolina Civic Education Consortium to manage the project. One successful project this year was the Local Government Seminar. In July, twenty-one teachers from across the state took part in the NC City & County Management Association’s Local Government Seminar, hosted by the NC Civic Education Consortium at the School of Government. With a new graduation requirement that students must pass the end-of-course test for the 10th grade Civics and Economics course, this has lead to increase interest among teachers in professional development on state and local governments. Interest in the 2006 Local Government Seminar was quite high, with nearly twenty teachers being put on the wait list for the seminar. The purpose is to engage professional services to coordinate a statewide effort in North Carolina to promote public education efforts about municipal and county government. This effort includes but is not limited to: educating the public about the Council-Manager form of government, monitoring potential opportunities to partner with and serving as a liaison to the NC Department of Public Instruction; strengthening the existing web site for use by teachers and local government officials; facilitating a local government seminar for teachers during the summer; publishing the Local Government Resources newsletter; and pursuing all available avenues to strengthen civic education efforts by North Carolina’s teachers. Professional Development – Gordon Whitaker The Professional Development Committee was reported by Gordon Whitaker and Cal Horton. See attached Memo dated November 6, 2006. A motion was made by Kyle Sonnenberg, seconded by Randy McCaslin, and unanimously carried to approve program. Ethics Rules of Procedure – Randy McCaslin Charles Penny asked if there had been any reaction to the Ethics Rules of Procedures that was mailed out. No comments were made. No motion is needed. Emergency Management Proposal – John Spurrell John discussed several topics for NCCCMA to consider establishing an Ad Hoc Committee regarding Emergency Management. Three topics were mentioned which include: 1. VIPER and Interoperable Communication (IC) 2. Intrastate Mutual Aid 3. City/County Responsibilities in Emergency Management. Charles Penny’s reaction was that if the League & County Commissioners could do this without the Executive Committee. No action took place as more discussion needed. 2008 & 2009 Summary Conference Locations – Charles Archer and Rebecca Troutman The 2008 Summer Conference will be held somewhere in the Mountains. The 2009 Summer Conference will be held somewhere in the outer banks. Approval of Closed Session Minutes A motion was made by Kyle Sonnenberg, seconded by Randy McCaslin, and unanimously carried to approve the minutes of the November 1, 2006 meeting of the Closed Session Minutes. A motion was made by Kyle Sonnenberg, seconded by Randy McCaslin, and unanimously carried to approve the minutes of the January 11, 2007 meeting of the Closed Session Minutes. Meeting adjourned by Charles Penny at 1:35 p.m. The meeting was called to order by President Charles Penny. The following members participated in the meeting.
Executive
Committee
Present
Staff/Members Present Meeting called to order by Charles Penny. Meeting began promptly at 10:00 a.m. Discussion of “ICMA/NCCCMA Code of Ethics” Rules of Procedure Charles Penny | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
